Adding and Importing Mailbox content from .pst file
NOTE: Importing a .pst file allows you to merge items into one Mailbox/list of folders. If you would simply like to open the .pst file and be able to view email messages, calendar items, etc. from within Outlook as a separate list of folders, see the instructions immediately below. To import (merge) items into your existing account folders, click here.
2.In the Account Settings window that appears, select the Data Files tab, then the Add button.
3.Browse to the .pst file on your computer that you would like to open, select it and click OK. The data file will be listed in your Account Settings window.
4.Click the Close button in the lower right corner of the Account Settings window to return to Outlook.
5.The data file items will appear in the left Navigation pane of Outlook; click on the + or - sign to the left of the file's title to expand or collapse the list.
Steps to Import (merge items) from a .pst:
1.With Outlook open, select File - Open - Import in upper left corner.
2.From the Import and Export Wizard window select Import from another program or file, then Next.
3.In the next window select Outlook Data File (.pst), then Next.
You may need to use the scroll bar on the right to find this option.
4.In the Import Personal Folders window, select Browse and locate your desired .pst file, then select the Next button. If a password was set on the .pst file when it was first exported, you will be prompted to type in that password.
NOTE: The three Options in this window allow you to change what will happen with any duplicate items (email messages, calendar appointments, tasks, etc.) that may exist if you are importing into an existing list of folders. If you are not sure about duplicates, select the second option, Allow duplicates to be created, to be safe.
5.At the next window, make sure that the topmost heading of the Outlook Data File is selected, and that the Include Sub folders box is checked to include all items from the .pst file during the import.
6.Leave the default Import location selected, Import items into the same folder in: <User Name>, to merge email messages, tasks, etc. into the same folders of your current Outlook profile. Select Finish.
7.Outlook imports the email, appointments, tasks, etc. into your current profile.
NOTE: Importing a .pst file allows you to merge items into one Mailbox/list of folders. If you would simply like to open the .pst file and be able to view email messages, calendar items, etc. from within Outlook as a separate list of folders, see the instructions immediately below. To import (merge) items into your existing account folders, click here.
- In the upper left corner of your main Outlook 2010 window select File - Account Settings then Account Settings from the drop down.
If using Outlook 2007, select File - Open - Outlook data file, then skip to step 3 below.
2.In the Account Settings window that appears, select the Data Files tab, then the Add button.
4.Click the Close button in the lower right corner of the Account Settings window to return to Outlook.
5.The data file items will appear in the left Navigation pane of Outlook; click on the + or - sign to the left of the file's title to expand or collapse the list.
Steps to Import (merge items) from a .pst:
1.With Outlook open, select File - Open - Import in upper left corner.
2.From the Import and Export Wizard window select Import from another program or file, then Next.
4.In the Import Personal Folders window, select Browse and locate your desired .pst file, then select the Next button. If a password was set on the .pst file when it was first exported, you will be prompted to type in that password.
NOTE: The three Options in this window allow you to change what will happen with any duplicate items (email messages, calendar appointments, tasks, etc.) that may exist if you are importing into an existing list of folders. If you are not sure about duplicates, select the second option, Allow duplicates to be created, to be safe.
5.At the next window, make sure that the topmost heading of the Outlook Data File is selected, and that the Include Sub folders box is checked to include all items from the .pst file during the import.
6.Leave the default Import location selected, Import items into the same folder in: <User Name>, to merge email messages, tasks, etc. into the same folders of your current Outlook profile. Select Finish.
7.Outlook imports the email, appointments, tasks, etc. into your current profile.